Online boardroom is a real-time meeting that makes use of online conference software. The software lets participants communicate with one another via speakers and a webcam, so that they can see each other’s faces and hear each other. It also allows participants to share their screens and collaborate on documents. Zoom and GoToMeeting are two of the most popular online meeting rooms.
As opposed to face-toface meetings virtual conferences are more difficult to keep attendees active. Participants may be faced with the urge to check their emails or texts, and they might also have to contend with distractions like kids and pets. Some board members prefer face-to-face meetings due to the difficulty to keep everyone focused on the discussion.
Board meetings are often important and formal, where the Board examines the performance of the organisation and formulates a future strategy and gives oversight to management. In certain organizations, Board meetings are held in a specific boardroom. Others might choose an appropriate venue that speaks to the importance of the meeting, such as the conference centre or hotel.
Board portals can be used to hold virtual meetings, reducing costs and complexity that come with governance processes. It could eliminate the need for physical boards that require a large amount of investment in binding, paper and printing, and shipping costs. It also decreases the time required to create and distribute board materials as well as the risk of sensitive information being shared via email or personal file sharing systems. A good portal for board members should include security features, such as a robust Q&A system and an audit trail of all user activity. It should be compatible with different operating systems and devices such as iOS and Android.